Executive Assistant

Job description

Are you looking for a challenging new role as Executive Assistant where you can make a real impact? Can you prioritize like a pro and are you a star in project management? Then definitely keep on reading this exciting vacancy and maybe you will join us in our quest to create a healthier and happier world!

About Virtuagym
Virtuagym is a leading and fast-growing innovator in the digital health and fitness domain, offering a Software as a Service solution and multiple native apps to users worldwide. We offer coaching and management solutions for trainers, studios, clubs and corporate wellness, all with the vision to make the world a healthier and happier place.

Virtuagym is an ambitious, passionate and multicultural team of talented people who want to create a healthier world for all. We believe in teamwork, challenging each other, being bold and adventurous, working lean, taking care of each other and sharing success. As a scale-up, we embrace our diversity, international character and our flat hierarchy that promotes great freedom, taking ownership and making a true impact. Our talented staff of 175+ employees are based out of two locations: Amsterdam, NL, and Medellin, CO.

Every day with us will be an opportunity to cultivate and evolve your personal and professional skills, as well as to make a significant impact on a global scale. Here, at Virtuagym, we are not just colleagues, we are friends, willing to help and support each other. By joining us, you become a part of a joyful and energetic team.

What you will do

As Executive Assistant you will be responsible for organizing, prioritizing and assisting in all the activities regarding the two co-founders/CEO’s. Your key focus as their right hand is to support them in setting and managing priorities in an efficient way. For the weekly board meetings and monthly supervisory board meetings, your task is collecting and sharing all required documents and information with the internal and external stakeholders - all to make sure everything runs smoothly. During these meetings you will share important insights and take notes, which will also be shared with all members.

As Executive Assistant your ideas and thoughts are highly valued, whether it’s in the weekly board meetings or any other project you are a part of. Also regarding workflow optimization and automation, you will have the full responsibility to ensure the CEO’s become more efficiently organized. This includes driving and executing projects, work-streams and processes that will optimize day to day operations, such as implementing a new tool for calendar management.

As the right hand of both CEO’s, you will also be responsible for managing their calendar and mailbox. This includes scheduling meetings internally and externally. But it doesn’t end there. This exciting role is as versatile as you want it to be, by taking part in company wide projects.


What you will bring to the table

  • You have at least 2 years of experience as an Executive Assistant/Personal Assistant/Event Manager/Project Manager, currently looking for more strategic challenges;
  • You are fluent in English and Dutch;
  • A proactive and confident mentality: you are always aware of relevant company-wide information;
  • You are proactive and you anticipate needs: your talent is to have answers ready before the question is asked;
  • You are tech-savvy, and have proven experience in workflow- and process optimization/automation;
  • You feel comfortable having a key position, dealing with confidential information and you have a good sense of efficient communication;
  • You like to have ownership and to take initiative and you are not afraid to lead all board-related processes fully;
  • You can prioritize like a pro: apart from staying on top of your own email, you manage the inboxes of the co-founders/CEO’s, and take actions accordingly;
  • You are a star in diary management, you love piecing together the puzzle;
  • You are the gatekeeper of the board members. Part of the role is selling a no, whether externally or to your team members; 
  • Thanks to your hospitality and warm energy, everyone will always walk away with a smile!

Important note: please do apply if you meet 80%+ of the criteria. At Virtuagym we hire great people, not just resumes. If you can't check off a few requirements, but are a fast learner, we’d love to hear from you!

Here’s why you should come work with us
Next to being inspired daily by talented and motivated colleagues and having plenty of opportunities for personal and professional growth, these are the main Virtuagym perks:

  • Join one of the fastest-growing SaaS scale-ups within the awesome fitness tech domain!;

  • Join a diverse and international team made up of over 30 nationalities, working in an informal and fun environment;

  • We are remote-friendly: with our hybrid working policy you can work from home, the office or any other location you want - we provide your home office set-up and a working from home allowance;
    Please note: even though we are remote-friendly, we can only hire people who live in the Netherlands/are open to move to the Netherlands and hold a Dutch citizen service number (BSN);

  • We provide 25 paid holidays per year (based on a full-time contract), the option to buy extra vacation days when you used all your holidays for that year, 8% holiday allowance and a pension plan;

  • The opportunity to grow fast within the company, including a lot of support from the management team and the opportunity to keep developing yourself;

  • Stay healthy with our Gym & Health benefits: we provide a great package to choose from a wide range of gym options (ClassPass, Trainmore, Onefit etc.) including a monthly contribution towards your gym subscription, a Friends & Family gym discount, free weekly cross-fit classes, free video-on-demand workouts and unlimited access to on-demand coaching with psychologists via chat, phone or video call;

  • We love to learn: join our knowledge exchange sessions, Lunch & Learn sessions for personal development, the Virtuagym Circle and more.

  • You will be part of a joyful and passionate team, where we share and celebrate success together and organize awesome company events such as new years dinners, masquerade balls, ski trips and way more!

Ready to join us?

Please do not hesitate to apply by clicking the ‘Apply for this Job’ button below! 

For any questions on the vacancy, please get in touch with the recruitment team at recruitment@virtuagym.com.

Please note that we do not collaborate with third parties to fill this vacancy, so third parties are kindly asked not to contact us about this role.